Check lists for the submission of SMC, MRC , CRC DPO grants audit and Annexures, PPA Reports

Kindly advise all the MEOs/MIS Cordinators/Special Officers and Head Masters of all schools to keep the records ready and produce them before the Audit Party as per the

Schedule Audit Date.

I. Checklist for DPO Office:- For SS Funds

1. Cash Book

2. Vouchers with Bills

3. PFMS Generated Print Payment Advice copy (One Copy)

4. PPA Register

5. Budget Watch Register

6. Budget allocation to SDUs Register (01.04.2024 to 31.03.2025)

7. Stock Registers

8. Fixed Assets Register

9. PFMS-SNA Bank Statement from 1.04.2024 to 30.04.2025) (One Copies)

10.Bank Account Statement (If any Offline) 01.04.2024 to 31.03.2025 (One Copy)

11.Holding Bank Account Statement (01.04.2024 to 30.04.2025) (One Copy)

12.Details of Rejected PPAs and other reason rejected PPAs

13.Utilization Certificate (Advance Adjustment)

14.Fund/Budget allocation Proceeding Copies

15.Updated Tally as on 31.03.2025

16.Figures Matching with SNA Bank Statement to SNA 02 Statement

17.Details of remittance of Statutory Deductions (APGLI, EPF, GPF, CPS, PT,TDS

(IT), GST TDS & etc. )

18.DEO Account Statement (Parking Amount) from 01.04.2025 upto date of date

of audit

19.Details of DBT payments along with evidence (Proceedings, list of beneficiers

and evidence of payment)

20.Details of expenditure regarding uniform stitching grant (Aquitences, no of

students school wise and evidence of uniform stitched and distributed)

For PM SHRI Funds

1. Cash Book

2. Vouchers with Bills

3. PFMS Generated Print Payment Advice copy (One Copy)

4. PPA Register

5. Budget Watch Register

6. Budget allocation to SDUs Register (01.04.2024 to 31.03.2025)

7. Stock Registers

8. Fixed Assets Register

9. PFMS-SNA Bank Statement from 1.04.2024 to 30.04.2025) (One Copies)

10.Details of Rejected PPAs and other reason rejected PPAs

11.Utilization Certificate (Advance Adjustment)

12.Fund/Budget allocation Proceeding Copies

13.Updated Tally as on 31.03.2025

14.Figures Matching with SNA Bank Statement to SNA 02 Statement

15.DEO Account Statement (Parking Amount) from 01.04.2025 upto date of

date of audit

16.Details of DBT payments along with evidence (Proceedings, list of

beneficiers and evidence of payment)

17.Details of expenditure regarding uniform stitching grant (Aquitences, no of students school wise and evidence of uniform stitched and distributed)

II. Checklist for SMCs/KGBVs/MRCs /CRCs/TGMS/Girls Hostels/URSs/URHs

(A)for KGBVs/TGMS/Girls Hostel/URSs/URHs

1. Cash Book

2. Vouchers with Bills (Originals Only)

3. PFMS Generated Print Payment Advice copy (One Copy)

4. PPA Register

5. Budget Watch Register (01.04.2024 to 31.03.2025)

6. Stock Registers

7. Student Attendance Register

8. Receipts and Payments statement (In priscribed format) (Three Copies)

9. Print Payment Advice ( PPA ) Annexure for the period from 01.04.2024 to

31.03.2025 (Three Copies)

10.Per Capita Register

11.PFMS-SNA Bank Statement from 1.04.2024 to 30.04.2025) (Three Copies)

12.Advance Register

13. Fund/Budget received Proceeding Copies

14.Uniforms received and Distribution Register

15. Supporting Documents for Expenditure met from Unspent Balance

16. Fixed Assets Register

17. Evidence of payments made form personal accounts regarding the ss funds

transferred from SDU sna ac to personal ac

18. No fo students eligible for BDT and No of students received DBT

(B) for SMCs/CRCs/MRCs

1. Cash Book

2. Vouchers with Bills (Originals only)

3. PFMS Generated Print Payment Advice copy (One Copy)

4. PPA Register

5. Budget Watch Register (01.04.2024 to 31.03.2025)

6. Resolutions made for utilisation of Funds

7. Stock Register

8. Receipts and Payments statement (In priscribed format) (Three Copies)

9. Print Payment Advice ( PPA ) Annexure for the period from 01.04.2024 to 31.03.2025 (Three Copies)

10.PFMS-SNA Bank Statement from 01.04.2024 to 30.04.2025) (Three Copies)

11.Civil works/M. Book’ s/ Contract agreement/ Deductions Details

12.Uniforms received and distribution Register

13.Utilization Certificates

14. Fund/Budget received Proceeding Copies

15.Photo Xerox Copies for any Civil Works

16. Fixed Assets Register

17.Evidence of payments made form personal accounts regarding the ss funds transferred from SDU sna ac to personal ac

(C) for PMSHRI FUNDS

1. Cash Book

2. Vouchers with Bills (Originals Only)

3. PPA Register

4. Budget Watch Register (01.04.2024 to 31.03.2025)

5. PFMS Generated Print Payment Advice copy (One Copy)

6. Resolutions made for utilisation of Funds

7. Utilization Certificate

8. SNA Bank Statement from 01.04.2024 to 30.04.2025

9. Receipts and Payments statement (In priscribed format) (Three Copies)

10.Print Payment Advice ( PPA ) Annexure for the period from 01.04.2024 to 31.03.2025 (Three Copies)

11.Fund/Budget received Proceeding Copies

12.Civil works/M. Book’ s/ Contract agreement/ Deductions Details

13.Uniforms received and Distribution Register

14.Photo Xerox Copies for any Civil Works

15.Fixed Assets Register

16.Stock Register

17.Evidence of payments made form personal accounts regarding the ss funds transferred from SDU sna ac to personal ac

Annexures Forms and PPA Registers

1. For School SMS Download

2. For PM SHRI Schools Download

3. For School Complex Download

4. For MRCs Download

5. For KGBVs Download

6. For URS & URH Download

7. For Model Schools Download