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Guidelines on the utilization of Grants

1. School Grant

(a Rs. 5,000 for PS a Rs. 12,000/- for UPS and Rs. 7000 for UP Sections of HS) Provision.

Utilization Purchase of games & sports material.
Procurement of science lab material, games and sports material in case of upper primary and high schools.

▶Utilizing grants to Independence Day and Republic Day celebrations

▶Purchase of soap liquid and towels for hand washing of children.

▶ Stationery, Xeroxing, Procurement of Radio (f not available)

▶Provision of stationary for conducting exams.

💻  General Guidelines

▶ All types of grants shall be utilized as per the guidelines during the Academic year

▶The SMC shall make resolutions to utilize all types of grants (except MRC) on the above mentioned items and the resolutions shall be minuted accordingly.

▶Social audit shall be done by SMCon utilization of the grants.

▶ Stock and Issue Registers shall be maintained for the items procured and utilized.

▶ Expenditure and balance available shall be displayed on the notice board.

▶ Discussion on utilization of grants shall be conducted at monthly SMC meetings Cash book and vouchers shall be maintained for all the transactions.

▶Headmasters are responsible for utilization of grants as per guidelines at school level The DIET, DPO staff, MEO shall monitor the utilization of grants and record in the academic guidance register and furnish report to the DPO and SPO. Necessary action may be taken based on the observations made during their visits.

2. Maintenance Grant (a Rs. 300W to 20,000.)

Provision:- The Schools having own buildings and functioning under Government Localbody, Tribal Welfare, Social Welfare APRIES, APSWRIES, APTWRIES and Disabled Welfare Managements are eligible for maintenance grant Maintenance grant shall not be released to aided schools). The maintenance grant shall be released Rs. 6,000/- to the schools having upto 3 classrooms and Rs. 10,000/- to the schools having more than 3 classrooms. Upper primary schools having I to VII classes are to be considered as two schools i.e., primary school a to and upper primary school to VID for sanction of maintenance grant. However, it should not exceed the approved budget. Utilization The grant shall be utilized for the following items as per the priority shown below:

▶White washing coloring of school and display of UDISE code along with SSA logo on school name board.

▶Payment of electricity bills per month for primary for upper primary and upper primary sections of high schools.

▶Maintenance of toilets: Not exceeding 300/- per month if the maintenance grant is R5000/- per school, if grant is R10000/- per school R500/- either on outsourcing basis or by hiring a local person until an arrangement is made by Government

▶ Maintenance of drinking water facility and providing potable water wherever permanent source of drinking water facility is not available.

▶ Maintenance of equipment (TV, Computer, Radio, fans, electrical hand switches, electrical motor etc.,)

▶ Minor repairs to floor, roof, compound wall, gate, furniture etc. and white washing

🖨 MEO's proformas for Audit

🖨 High Schools Proforma for Audit

🖨 Aquitance Roll

🖨 Utilisation Certificate

🖨 Expenditure Certificate.

🖨 SMC తీర్మాన పత్రం

Notes:

💻 Don't Withdraw any amount without Norms,

💻 Don't Withdraw Bank Interest amount,

💻 If any works done Without receipts, take their Signature on Revenue Stamp in
Acquittance Roll which are available at all book shops and I'm posting here

💻 Don't take their Signature on White Papers

💻 SMC " theermaanam " it's nesseccery ( compulsory ) at every Withdrawal and it's needed at the time of Audit

💻 All UCs submit as Grants provision

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